FAQ

Property Owners Association

The Lake Caroline Property Owner’s Association (LCPOA) is a Virginia Non-Stock Corporation. The LCPOA Board of Directors are unpaid, volunteer Members of the Association who are elected by the Membership to serve as the governing body that oversees the operation of the Association. The Association and its Board are legally subject to the provisions of the Virginia Non-Stock Corporation Act and the LCPOA Governing Documents, which can be found under Resources, Governing Documents. The LCPOA Articles of Incorporation and Bylaws provide details as to the operational responsibilities, functions, powers, and limitations of the Board.

Members may attend all open session Board meetings. Regular or special open sessions and planning sessions will be announced in advance on the website calendar and in other association communication tools. Time is allotted during all open meetings for member comments on any Association-related subject during regular meetings but restricted to the agenda items during special open session and work session meetings. Members may not attend executive session meetings unless invited by the Board. Such meetings are limited by Virginia Law to Board discussions of legal, contract and personnel matters. Any action taken in executive sessions must be confirmed in open session to be valid.

You may contact us through the 'Contact Us' feature on the website or through our business emails.

 

- gm@lakecaroline.net

- info@lakecaroline.net (Lisa)

- admin.assistant@lakecaroline.net (Kayleigh)

- collections@lakecaroline.net (Jennifer)

- security.supervisor@lakecaroline.net (security)

Payments are due by April 1st of each year. Payments can be made by cash, check, money order or credit/debit card (4% bank processing fee for debit/credit) at the office during normal business hours: Monday, Tuesday, Thursday, Friday from 8:00AM – 4:30PM, Wednesday 8AM to 12PM. You can also deposit a check in the drop box located outside the office door or in the dropbox on Newspaper Hill. You may mail the payment to 75 Saratoga Cove. Online payments are not offered at this time.

The operation of the Association is dependent upon timely receipt of the dues and fees from members. The governing documents authorize the Association to charge interest and/or late fees on unpaid balances and to pursue legal action.

There is no lifetime guarantee/warranty for the RFID readers. Should yours stop working, please call the office with your reader number (do NOT pull your reader off the window) for us to troubleshoot. If we cannot fix it, you will have to purchase a new reader for $16 (windshield) or $50.00 (license plate) if you want to continue to use the RFID lane. If your reader stops working within 10 days of purchase, please be sure to contact the office within those 10 days to let us know so you can receive a free replacement.

 

If you recently purchased a reader and it appears to not be working, it is advised to stop by the security gate and ask them to review the placement of your reader. If you have already permanently adhered your reader to the window, do not pull it off or it will cease to work.

GateHouse is our guest management software where you can add or remove guests.The GateHouse instructions may be found on this Lake Caroline website. Log in credentials and GateHouse instructions were supplied to members when their dues were paid. If you did not receive these, please email the office.

Please email the office or visit the office with a formal request in writing to update your resident list. This request must include your name, lot number, signature, and a written request to add or remove someone, along with their name. This cannot be done on your own through Gatehouse and will require our assistance.

When calling in a pass for a guest, please use the automated gate attendant at 833-897-9970. You might need your personal pin number that should have been provided to you when you checked in as a new homeowner. If you do not have this, please contact the office.

 

 

Yes. Replacement decals cost $10.

Please email a head and shoulder photo of yourself and any resident of the household to one of the three office emails.

ID cards can be sent to the security gate for you to pick up and the office will contact you when they are ready to be retrieved.

Yes. They are $10 dollars to replace.

The client code for the Gatehouse app can be found on page 7 of the Gatehouse instructions manual.

All family members can obtain a Resident ID Card. Children that are very young may also obtain one in order to allow a guest, such as a grandparent or babysitter, to take them to the pool. All children under 13 must be accompanied by an adult to enter the pool.

You may bring a copy of the updated registration to the office or email us a photo of it. You can also place a copy in our drop box or mail it. Please be sure you have double checked that the registration you are sending us is the current one.

The requirements, limitations, and Member responsibilities for the use and operation of watercraft on Lake Caroline are found in the LCPOA Regulations, Article VII: Vehicle, Trailer, and Watercraft Registration and Article IX: Use of LCPOA Slips and Watercraft Safety. All federal and state laws boating laws, as well as the LCPOA specific regulations are enforced. All watercraft operators on Lake Caroline have a duty to read and comply with them

You must present a bill of sale at the security house in order to bring your boat into the lake. Before putting your boat into the Lake, you must register your boat with the Association by bringing the registration, boater safety card, and boat insurance into the office or emailing the office this information in order to receive a decal. Please provide a registration for the boat trailer, as well. Review the regulations to understand what types and sizes of boats are allowed in Lake Caroline. Boats are NOT allowed in the RFID lane.

On the homepage under the "Calendar" tab, check to see that the date you want is available first. After ensuring the date you want is available, select the "Events" tab. Click "Reservations" and request your date. Once you have received a confirmation from the office, turn in your application with the rental fee. The link for the Reservation Application is included in the description under the amenity. The Reservation Application may also be found under the “Resources” tab and “Misc Forms”.

 

 

 

Under 'Quick Links', go to 'non-member forms'. You will be able to print a request form for a resale packet.

Please direct all questions about construction and other projects to the Architectural Control Committee (ACC) liaison at info@lakecaroline.net, Ext. 4.

The office has a contractor/business binder available for residents to come into the office and view. Businesses are welcome to come into the office and add their business cards to the binder. The office cannot make recommendations. A list of septic companies that service the area is located on this Lake Caroline website.

 

 

We have a multitude of recreational events throughout the year ranging from holiday parties at the Lodge, Bingo nights, beach parties, movie nights, yard sales, and more! Feel free to contact the recreation committee (rec@lakecaroline.net) with inquiries regarding these events or view the Lake Caroline website calendar which is full of events taking place.

Please email: pool.manager@lakecaroline.net to find out any and all information about the pool.

If residents have a problem that cannot be resolved through neighborly means, contact the Administration Office to determine the best means for resolution, either through management, Compliance & Hearing Committee, or the Board of Directors. Your assistance will be required to resolve the matter.

The wildlife is abundant and varied in Lake Caroline where you may encounter a coyote, fawns, geese, or even a family of bears. Please do not aggravate or disturb the wildlife, as they are the original residents of Lake Caroline and are always welcome.

 

For ideas on animal proofing your trash cans visit: https://wildlife-damage-management.extension.org/what-is-the-best-way-to-keep-animals-out-of-my-trash/

 

If you encounter any issues or have any concerns with the local wildlife, it is advised you contact Animal Control at (804) 633-9041.

 

 

No. 

Under the “Resources” tab on the Lake Caroline website, go to “Misc. Forms”. Under that section you will find the complaint form. Please complete the form and email or return to the office. A copy of the form is also available in the office.

Please direct all water complaints and concerns to Aqua Virginia at 877-987-2782. They also have an online chat feature on their webpage at https://www.aquaamerica.com/